The activity-based office space: an efficient and flexible use of space

What makes an office “activity-based”?

A key element of this workplace model is the function of each room and zone. From furnishings to visual design and layout, each space must immediately convey its purpose to all users. During the day, an employee may need to handle several different tasks, from writing a report, to calling a client or brainstorming with colleagues. In a traditional office, everything would simply take place at a desk or in a conference room, but an activity-based workplace offers several more options.

Writing would be done in soundproof focus room, a space that allows for maximum peace and quiet to work. A call with a customer would go much more smoothly if the employee is undisturbed by the hustle and bustle of the office, so an acoustically isolated telephone booth offers the perfect environment.

The surroundings have a huge influence on our creativity. A playful relaxation area with different types of seating and tools to stir up the imagination can boost productivity if compared to a dull meeting room for example.

The benefits of an activity-based design

The main goal of an activity-based workplace is to support employee productivity and wellbeing. While this approach may not suit everyone, research has shown that many people value or prefer task-based approach to a traditional one.

In their study of the activity-based offices, Dutch researchers Susan Smulders and Denise Clarijs found that more than 70% of respondents felt that this approach to work made them more productive.

Over 60% of respondents in the same study also reported having higher energy levels in an activity-based workplace.

Employers perceive direct benefits too, including staff wellbeing and retention, increase in employee productivity and costs savings thanks to a more efficient use of space.

After implementing an activity-based approach, British company Nationak Grid was able to save almost GBP 10 million a year (and increase employee productivity by 8%).

According to a Leesman survey, 81% of employees working in companies with activity-based offices consider the company culture to be open and flexible. This increases the long-term loyalty and staff retention.

The elements of a flexible office

Although not all offices can be adapted to activity-based principles, and elements like the corporate culture play a key role in the approach adopted by a business. Nonetheless, it is undeniable that times are changing fast, and millennials and Generation Z are deconstructing the idea of the traditional workspace.

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